http://JUDIS.NIC.IN SUPREME COURT OF INDIA Page 1 of 3  

CASE NO.: Appeal (civil)  5182 of 2006

PETITIONER: Meghalaya State Electricity Board & Ors.                         

RESPONDENT: Thuleswar Barbaruah & Ors.                                       

DATE OF JUDGMENT: 24/11/2006

BENCH: S.B. Sinha & Markandey Katju

JUDGMENT: J U D G M E N T (Arising out of S.L.P. (C) No.21230 of 2005)

S.B. Sinha, J.

       Leave granted.   

       Respondents herein joined services of the Assam State Electricity  Board (the Board).  The terms and conditions of their services used to be  governed by the regulations framed under the Electricity (Supply) Act, 1948  (’the 1948 Act’, for short) known as Assam State Electricity Board General  Regulations, 1960 (’the 1960 Regulations’, for short) and Assam State  Electricity Board Engineering Service Regulation, 1973 (’the 1973  Regulations’, for short).  Regulation 4 of the 1960 Regulations authorised  the Board to prescribe the manner in which the record of services of its  employees was required to be maintained, pursuant whereto the format of  ACR and related guidelines were prescribed.  The Board adopted the  existing rules, regulations, orders and procedures of the old Board.  On or  about 22.1.1975, however, the Government of Meghalaya, in exercise of its  power conferred upon it under Section 5 of the 1948 Act, constituted the  Appellant Board, whereupon the Respondents herein were placed with the  Appellant by the Assam State Electricity Board.   The 1973 Regulations,  however, were amended in 1984, pursuant whereto the Respondents were  promoted to the post of Assistant Engineer.  In between 7.1.1987 and  14.1.1992, Respondent Nos. 1 to 8 were promoted to the post of Assistant  Executive Engineer (Civil).  On 19.4.1996 the Board recommended  promotion of Respondent Nos. 4 to 6 to the post of Executive Engineer.  On  or about 18.6.1997 the inter se seniority list of Assistant Executive  Engineers (Civil) was published.  Appellant Board framed its own  Regulations on 14.8.1997; Regulation 37 whereof provides for the eligibility  for promotion.  Sub-Regulation (3) of Regulation 37 reads as under :

"(3)    All qualified and eligible employees equal to the  number of vacancies both existing and estimated to arise  up to 31st December every year shall be prepared during  the period from September to December every year."  

       The said Regulation was amended, in terms whereof it was provided  that a list of qualified and eligible employees equal to three times the  number of vacancies plus one, of both existing vacancies and those  estimated to arise up to 31st December of the year shall be prepared during  the period from September to December of the year.  The cut-off date for  determining the eligibility criteria for promotion to various grades/cadres  was fixed before the 1st April of the current year by a memorandum issued  on 20th November, 1998.  Further amendment was carried on 12th  November, 1999, providing for categories to which promotion would be  effected on the basis of merit-cum-seniority rule, which is in the following

http://JUDIS.NIC.IN SUPREME COURT OF INDIA Page 2 of 3  

terms :

"1.     The DPC shall initially arrive at the average of          marks obtained in the latest of 5(five) years          APARs in respect of each candidate who figures in          the list referred to in Regulation 37(3). 2.      Such average mark shall then be rounded off to the          nearest decimal.

3.      However, if the candidates obtain the same grade,          the ranking shall be done according to seniority.   

       The existing provision of Regulation 40(2) stands          amended as stated above, with immediate effect."

       For filling up 10 vacancies to the post of Executive Engineer, a  Departmental Promotion Committee (DPC) was constituted, the break-up  whereof is as follows :  3 posts of Executive Engineer, 2 anticipated  vacancies, 3 posts of Executive Engineers to be promoted to the post of  Superintending Engineer, resulting in 3 more vacancies.

       In total there were 28 eligible candidates.  As in terms of the  Regulations three times the number of vacancies, i.e., 30 candidates were to  be taken into consideration, cases of all of them were considered by the  DPC.  Respondent Nos. 1 to 8 were amongst them.  On the basis of the  recommendations of the Departmental Promotion Committee, order of  promotion was issued on 15.01.2003.  Respondent Nos. 1 to 3, however,  aggrieved by and dissatisfied therewith, filed a writ petition before the  Gauhati High Court, Shillong Bench, wherein, inter alia, the following  prayer was made : "Issue Rule calling upon the respondents as to why the  impugned New Meghalaya State Electricity Board  (Service) Regulations, 1996, subsequent amendments  conveyed under Office Memorandum dated 7th Oct,  1997, 20th Nov. 1998 and 12th Nov. 1999 (Annexure XII,  XIV and XV), the Gazette APAR Format (Annexure- XII), the impugned Promotion order dated 15.1.2003  (Annexure XVII) the proceedings and recommendations  of DPC and the confidential Reports of the petitioners for  the last 5 years commencing from 1997 on the APAR  format, if any, be not set aside and quashed and as to why  the petitioners should not be continued to be governed by  the Old ASEB (General) Regulations, 1960 (Annexure- I), ASEB Engineering Service Regulation, 1973 since  adopted and modified by Me.S.E.B. vide Annexure IV  and V."          

       A learned Single Judge of the High Court by a judgment and order  dated 18.3.2005 dismissed the said writ petition opining that the orders of  promotion issued by the Board did not become vitiated only because no  DPC was held in the year 2000-2001 as the vacancies arose only in the year  2002.  It was noticed :

"...Since no statement made by the petitioners with  regard to the number of vacancies that arose in the year  2000-2001, this contention of the respondents is that till  December 2002 there were seven vacant posts of  Executive Engineer (Civil) and three resultant vacancies  due to promotion this contention has to be accepted."

       It was furthermore opined that the selection of candidates as per  amended regulations for placing their names before the Departmental  Promotion Committee was not against the provisions of the 1948 Act and,

http://JUDIS.NIC.IN SUPREME COURT OF INDIA Page 3 of 3  

thus, constitution of DPC and selections made pursuant thereto were not  illegal.  An intra-court appeal was preferred thereagainst.  The Division  Bench, however, by the impugned judgment dated 19.5.2005, while noticing  that the life of a panel remains valid for one year, opined :

"Admittedly, in the case in hand, the petitioners were  eligible and qualified for consideration for promotion  during the year 2000 and the seniority list would show  that their names appeared at serial Nos. 2, 3, 4, 5, 6, 10,  13 and 22, whereas the names of Private Respondents  appeared at serial Nos. 1, 12, 15, 16, 21, 23, 25, 28, 29  and 30, but the respondent Board did not prepare the  Panel as required under the Regulations during the year  2000 and no DPC was constituted for selection of the  eligible candidate for promotion to the next higher grade.   The Respondents Board did not make any endeavour to  prepare the list and place it before the DPC during the  year 2001 and as a result thereof, there was accumulation  of vacancies and the DPC was constituted and held on  13.12.2002 and on their recommendations, the Private  Respondents were promoted vide order dated 15.1.2003,  which cannot be sustained in view of the decisions and  the law laid down by the Apex Court and by this Court."   

       The only question which arises for our consideration is as to whether  the Board was bound to constitute Departmental Promotion Committee  during the year 2000-2001 only because the Respondent Nos. 1 to 8 herein  became eligible for promotion.  The seniority list of Respondents, vis-‘-vis,  those candidates who are selected, is not in dispute.  It is furthermore not in  dispute that all the 28 candidates, whose cases were considered by the DPC,  were qualified therefor.  They had acquired the minimum eligibility criteria,  as provided for in the Regulations, in 1998.   

       We have noticed hereinbefore that the learned Singh Judge arrived at  a finding of fact that vacancies arose in the year 2002.  If vacancies arose in  2002, a’ fortiori the DPC was required to be reconvened only in that year.   Only because there exists a provision for convening a Departmental  Promotion Committee every year, the same by itself would not mean that the  same was required to be convened irrespective of the fact as to whether any  vacancy arose or not.   

       It may be that in terms of the extant regulations a  panel was required  to be formed, but, the same, in our opinion, would not be applicable in the  instant case as no vacancy arose in 2000.  The Division Bench, in our  opinion, could not have interfered with the judgment of the learned Single  Judge without arriving at a finding that the finding of fact arrived at by it in  regard to the year in which the vacancies arose, was wrong.   

       For the aforementioned reasons, the impugned judgment cannot be  sustained, which is accordingly set aside.  The appeal is allowed.  However,  as the respondents are not represented before us, there shall be no order as to  costs.